It can be frustrating when you try to open a file on your device only to find that it’s not in the format you need. For example, you may have a document in PDF format, but you need it to be in Word to make changes to it. Fortunately, there are ways to keep your files in the necessary format without having to go through the hassle of converting them yourself. This post will clarify some of the best methods for doing just that.
Use Online File Conversion Tools
You often want the document to be in a specific format, but it is not. For example, you may have a PDF that you need to convert to a Word document. In such a case, you can use an online file conversion tool.
The popular online file conversion tools allow you to convert files into different formats and are very easy to use. Select the file you would like to convert, choose the output format, and enter your email address. Nowadays, some platforms allow users to convert files with a zero budget. The team at convert free guides on the need to choose a user-friendly site. You want a website that will not require a lot of time to load or one that will expose your email to spam. Also, focus on the security of the site you use.
Avoid Document Clutters
One of the easiest ways to keep your documents in order is to avoid unnecessary documents in the first place. This means having a system for organizing your files so that you know exactly where everything is and can easily find what you need when you need it. There are many different ways to do this, but a straightforward method is creating a folder for each document type.
For example, you could have a folder for all your PDFs, another for all your Word documents, and so on. This way, you can go to the appropriate folder when you need to find a particular file rather than searching through a bunch of different folders.
If you already have a lot of cluttered documents, it may take some time to get them organized. However, it’s worth taking the time to do this to save yourself many headaches in the future. The best way is always to know which documents are unnecessary and can be deleted and which ones you need to keep track of.
Use File Compression Tools
These tools allow you to compress multiple files into one file, making it much easier to manage your documents. Additionally, compressed files take up less space on your device, so you can save valuable storage space.
Many different file compression tools are available, but one of the most popular is 7-Zip. This software is available for free, and it’s straightforward to use. Select the files that you want to compress and choose the “7z” format. Then, choose a location to save the compressed file, and you’re done.
When you need to access the files that are inside the compressed file, double-click on it, and 7-Zip will automatically extract the files. This is a great way to keep your devices organized and save valuable storage space.
Use Cloud Storage
This allows you to store your files online so they can be accessed from any device with an internet connection. Additionally, many cloud storage services offer apps that make accessing your files on your mobile devices easy.
Dropbox service offers 2 GB of storage for free, and you can earn more storage by referring friends or completing specific tasks. Dropbox also has apps for both iOS and Android, so you can easily access your files on your mobile devices.
Another popular cloud storage service is Google Drive. This service offers 15 GB of storage for free, and you can earn more storage by signing up for a paid account. Google Drive also has apps for both iOS and Android, so you can easily access your files on your mobile devices.
Separate Complete Work from Ongoing Tasks
When you finish a project, be it a school essay or work-related task, moving it into a different folder is essential. This way, you can easily see which tasks are complete and which are still ongoing. Additionally, this will help to keep your files more organized and tidy.
One way to do this is to create a “Completed” folder and move all your finished files into it. Then, you can create a “Current” folder for all your ongoing projects. This will help you stay organized and ensure you don’t accidentally delete any critical files.
Another way to do this is to use file tags. File tags allow you to easily label your files with different keywords to find them later. For example, you could tag all your completed projects with the “Completed” tag and all your ongoing projects with the “Current” tag. This is a great way to keep your files organized and tidy.
Don’t Overfill Folders
When you’re organizing your files, it’s important to remember that less is more. You shouldn’t try to cram too many files into one folder. Instead, create separate folders for different types of files.
It’s significant to focus on the usability of your folders. You want to quickly find the files you’re looking for without searching through many folders. So, don’t create too many folders; only put a few files in each one.
You can have criteria to help you determine which files go into which folders. For example, you could create a folder for all your work-related files and a separate folder for all your personal files. Or, you could create a folder for all your school-related files and a separate folder for all your hobbies and interests.
Following these tips, you can easily keep your files organized and tidy on your devices. You need time and effort to set things up, but it’ll be worth it in the long run. Also, make use of tools where you can. This helps when it comes to the issue of conversion, where you can make the files in the format you need.
